Legal Admin Assistant - IP

• Review MOCI entities for renewal, update and registration of Group Trademarks.
• Coordinate filings, publication up to registration of Group Trademarks with concerned departments, external IP offices and relevant government entities.
• Prepares annual budget for renewal of local and offshore trademark profile and obtains approval from relevant departments and divisions within the Group.
• Coordinate with relevant departments for requirements for filling, registrations, renewal and oppositions requirements and delivering them to the IP Agents or assigned law firms.
• Undertakes general administrative duties (i.e. general word processing, filing scheduling, data entry, copying and emailing, ordering of equipment, materials and office supplies, billing and payment memos partnering with Accounting as needed etc.);
• Composes letters and memoranda and prepares reports using knowledge of work area instructions and guidelines; 
• Prepares internal communication memos in English and Arabic;
• Maintains documentation, prepares programs of meeting, presentations and other documentation; 
• Maintains expense statement and handles petty cash for Trademark actions and Agencies registrations, renewal and related expenses;
• Responds to inquiries on the status of pending administrative cases; 
• Sorts, opens, logs, and distributes incoming mail; attaches incoming correspondence to relevant files and related materials needed for action.
• Receives and screens visitors and telephone calls; 
• Assist Litigation Team in preparing cases files before submission to External Law Firm
• Prepare publication of news announcement of Agencies prior to renewal and registration
• In-Charge of MOCI-NBK Debit Card and for online payment for renewal and registration.
• Prepare payment memos and settlement memos for NBK Debit card balance for Agencies and Trademarks online payments.
• Maintain and update the filing system of the Trademarks (electronic master data sheets and physical record).
• Review Watch-Service alerts and assess the TM infringement alert and communicate to Business Unit and take opposition action required.
• Updates Trademark Litigation report and updates the internal legal data base (Salah Al-Jasem System) 
• Any other duties assigned.

• Computer Skills (Word/Excel/PowerPoint/Outlook is a must)
• Knowledge of office practices & procedures.
• SAP knowledge is an added advantage.
• Good verbal and written English. Bilingual (English & Arabic speaker).
• Positive attitude, teamwork and organizational skills.

Education/Experience

• Minimum 2 years relevant experience in a similar position
• High School Diploma or Bachelor in English, Accounting, Law (preferred)