Administrator-Production

Tactical

• Monitor and review Purchase Orders (Local, Import, Non-stock, Asset, and Service) in SAP.
• Perform finished goods costing and cost run updates in SAP and Excel.
• Conduct sales price and margin analysis for existing and new products.
• Create and maintain Bills of Materials (BOM) for existing and new products.
• Prepare inventory, production, variance, and management reports to support operational decision-making.

Operational (Core)

Purchase, Sales & Distribution
• Verify Purchase Orders in SAP (Local, Import, Non-stock, Asset, and Service).
• Create Service Entry Sheets (SES) in SAP for service purchase orders.
• Monitor Purchase Order history and maintain PO records.
• Create outbound deliveries for local and export sales invoices.
• Process Goods Return Voucher (GRV) entries for local and export transactions.

Material Management & Production Planning
• Process Goods Receipt (GR) entries for local, import, and non-stock materials.
• Verify Store Receipt Vouchers (SRVs) against vendor invoices and delivery notes.
• Record sample, damaged, expired materials, and related inventory transactions.
• Process material-related credit and debit note entries.
• Perform physical inventory verification across all storage locations.
• Reconcile inventory balances between physical stock and SAP records.
• Create and maintain SAP item codes for raw materials and finished goods.
• Verify Daily Production Reports against Raw Material Requisition Slips (RMRS).
• Prepare Daily Production Reports in coordination with Production Supervisors.
• Post daily production confirmations in SAP for all production lines.

Operational (General)

• Ensure accuracy and completeness of production, inventory, and costing data in SAP.
• Maintain all production, inventory, and purchasing documentation.
• Support internal and external audits by providing relevant records and reports.
• Ensure compliance with company policies, GMP, HACCP, and quality management systems.
• Coordinate with Procurement, Warehouse, Production, Finance, QA, and Supply Chain to resolve operational issues.
• Identify opportunities to improve reporting accuracy and operational efficiency.
• Perform additional duties assigned by the Production Manager.

People Management

• Coordinate effectively with Production Supervisors for production reporting and planning.
• Liaise with Procurement, Warehouse, Finance, Quality Assurance, and Supply Chain teams to ensure seamless operational support.
• Provide guidance and support to users on SAP transactions related to production and inventory where required.
• Foster collaboration and effective communication across departments to achieve operational objectives.

Education and Certification

Bachelor's Degree or Diploma in Business Administration, Commerce, Industrial Management, or a related field.

Certification in Microsoft Office or SAP/ERP is an added advantage.

Minimum Experience & Skills

2–4 years of administrative experience in a manufacturing or FMCG environment.

Experience in production administration and documentation.

Good knowledge of SAP or other ERP systems.

Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.

Strong report preparation and data management skills.

Excellent organizational and time management skills.

Strong written and verbal communication skills.

High attention to detail and accuracy.

Ability to manage multiple priorities and meet deadlines.

Knowledge of GMP, HACCP, ISO documentation, and food safety standards is preferred.